Vendor Frequently Asked questions

Commonly Asked Questions

HOW CAN I GET INFORMATION ABOUT VENDING?
Sign up via Soul Nation Events website with email and product info at: https://soulnationevents.com/vendors
When we update our vendor info with the newest seasons’ prices and locations on the website, we email you. This is only 2-3 times per year.

HOW DO I RESERVE SPACE?
Each Vendor will need to have a signed Vendor Agreement and Registration Form on file with Soul Nation Events in order to sell product on any tour. We require a newly signed agreement each season. We confirm space based on a first paid, first served basis. We accept payment via money order or Western Union Bill Pay, which is the quickest way to send your money.

WHAT ARE THE VENDOR FEES AND PAYMENT PROCESS?
The vendor fee will be determined on a seasonal basis and number of guests per hotel. Multiple hotel spaces can be rented during one weekend.
Concert vending is sometimes available, based on space at the venue locations. See current vendor pricing list for details.

PREFERRED PRODUCTS
Items that have sold well in the past on our tours are Jewelry, Handbags, Women’s accessories, African American Art, Leather & Fur Products, Name / Family Origination, and Specialty T-shirts. The following products are not permitted to be sold on any of our tours: food, drinks, raffles, boot legged, sexually explicit or drug-related items. Although you may think our clients would purchase the prohibited items, the hotel specifically forbids them to be sold on their property. If a Vendor is found to be selling any of these items, he or she will be asked to leave and will forfeit any payments made to Soul Nation Events.

PRODUCT DUPLICATION/COMPETITION
To maximize your sales, we try to book one product per hotel to help eliminate competition. For example, we attempt to only book one t-shirt vendor per hotel. If you request a location already booked with the same product, we will contact you with other hotel options. You must identify all items you will be selling, you may be asked to remove any items on your table that you did not verify prior to arrival at the hotel.

WHAT TIME IS THE SPACE AVAILABLE?
Set-up time will be no earlier than 5:00pm on Friday evening at the hotel specified on the confirmation form. Sunday break-down is different for each season. Winter trips, guests depart the hotel between 4-5pm and Summer trips, guests depart the hotel between 11am-12pm. You can vend all night long on Friday and Saturday as guests attend the nightly parties until 4am.

HOW MUCH SPACE DO I HAVE TO VEND?
The space allowed per rental is 10 feet (wall space) by 3 feet. Also, only one Vendor (as named on the confirmation) is allowed to sell per contracted space. Two vendors may not share one space. You are provided one 8 foot table by the hotel. It is recommended you bring your own dolly to ease the transport of your boxes to and from your vehicle. Luggage carts are reserved for guests only.

LODGING & FOOD FOR VENDORS
Hotel room, drink and food IS NOT included in the vending price/fee. Vendors are NOT allowed to eat the customer tour food or drinks. You are to arrange your own lodging, meals, and beverages. The Tour hotel is usually sold out with SNE guests. We recommend researching a less expensive hotel/motel in the surrounding area since most of your time is spent vending and not in your room.

ARE FEES REFUNDABLE?
Although the vendor agreement states “All fees are non-refundable under any circumstances.”, in the past we have made arrangements for a credit to be used at a later date on a case by case basis. If you vend all or any part of the weekend, no kind of reimbursement is offered. If for any reason we cancel a hotel or the entire weekend, we will offer you options including a refund. We want you to have a positive and prosperous experience with us. Many of our vendors have been with us for 10+ years.

HOW MANY VENDORS ARE BOOKED AT EACH HOTEL?
The average number of Vendors at each hotel will be five (5); however, on some weekends more Vendors may be present at certain hotels. We will try to place Vendors with the same products at different hotels to ensure single-site merchandising, however, this is not guaranteed.

CAN I ATTEND AS A GUEST AND VEND AT THE SAME HOTEL?
We want you to get your monies worth. So we do not suggest being both a paying guest and pay to vend on the same weekend. The same time guests are enjoying guest events held at the hotel is the same time vendors are selling. It is impossible to do both at the same time.

For Vendor General Information, sign up at https://soulnationevents.com/vendors
For Vendor Location & Cost, sign up at https://soulnationevents.com/vendors-location-cost