Organizing and hosting events
Planning an Event
Organizing and hosting events is one of the most effective ways to promote and grow your community. From networking to building relationships, group events give everyone the opportunity to explore, learn and even enjoy time out together.
As the #1 Urban Events Promotion and Tour company on the East Coast, we understand that planning an event and getaway can be time consuming, costly and overwhelming. It is our mission to simplify group travel for organizers by providing all-inclusive packages to the hottest concerts, tours and events from Boston to North Carolina and from Pittsburgh to the east coast.
Download Your Free Promoter Tool Kit
What To Expect As An Organizer With Us
When you choose to become an organizer with Soul Nation Events (SNE) you’ll find the process headache free, simple and straightforward as we handle everything from hotel stays to meals and transportation. Here’s how to get started organizing an event with us.
Select your event
One of the biggest challenges of planning an event is determining the type of event your group would enjoy the most.
If this is your first time organizing an event with us we highly recommend selecting a single event, getaway or tour to present to your group. Limiting options gives you confidence and helps you maintain order as you plan and prepare for the big day. Presenting more than one group event to a group can be overwhelming and create a bit of chaos. However, when presenting a single event to your group, you’ll gain the trust of your group quickly and create natural excitement and unity.
Each of our event packages include a wide range of outings and entertainment to meet the preferences of many. Our packages and tours often include at least three of the following:
- Live Concerts
- Museum Tours
- Transportation
- DJ Dance Parties
- Comedy Shows
- All-You-Can-Eat Meals
- Premium Open Bars
- Weekend Getaways
- Seafood and Crab Feast
- One Night Stays
- Express Party Bus
- Shopping Trips
Pick a date
In general, our events are available on pre-selected dates. Choosing the right date for your group will depend on a variety of factors and your groups primary availability. To choose the right date for your group consider the location of the pickup. Most events are within 3 hours drive from the groups pick up point with a maximum drive time of up to 6- 7 hours.
Alternatively, you’ll need to give your group time to plan for the trip. Overnight getaways typically require up to 4 to 7 months of advanced planning. For day trips we recommend 2 to 3 months of advanced planning.
Recruit your group
The most exciting part of planning a group event is recruiting your group! Determining who will participate in your group largely depends on your goals as an organizer. Smaller groups of up to 10 people will enjoy savings and are best suited for close friends and family. Medium groups of up to 22 people will give you a free trip as well as the opportunity to earn up to $200 per event and select your bus pickup point. Large groups of more than 23 people enjoy more savings and often secure a few more exciting bonuses.
You can build your group through various ways including word of mouth among your friends, family and neighbors or even hit the streets with our free flyers. Social media such as Facebook, Instagram and MeetUps are some of the best and most convenient ways to build groups with similar interests. Your workplace and your child’s school or sporting events are also great ways to recruit for your group. Other great places to recruit include church, local festivals, sports tournaments, local bulletin boards, and community events.
Secure the event
As a Soul Nation Event organizer you can organize a group with no obligation or commitment. You will only secure the event once your group members make a commitment with their deposit so you’ll assume no risk. To ensure your group members stay together and receive the maximum number of savings throughout the event, you’ll reserve your spots with your group’s deposit.
As the group’s organizer you’ll help ensure all deposits and payments are complete prior to the event. Our experienced event planners will provide you with a payment schedule to help you manage the payment process effortlessly and give you peace of mind.
Plan, prepare and connect
Your event date will arrive quickly. One of the easiest ways to keep your group on track and engaged is to consistently connect with them. How you decide to keep your group connected largely depends on what is most convenient for you. For example, if you rarely check your email, you may want to consider starting a Facebook group or chat on GroupMe.
As your group plans and prepares for the big day send reminders and helpful travel tips. Share pictures of how you are preparing for the trip and ask them to do the same in the group. If you successfully connect with your group regularly and help them prepare for the trip, you’ll gain their trust and they’ll be more willing to participate in other events you may decide to organize in the future.
Get Started
As you consider becoming an organizer for a Soul Nation event it is important to remember that you’re never alone. Our experienced event planners are with you every step of the way and ready to help you plan your event, coordinate payments, and more whenever you need a helping hand.
As a premier event planning company we know exactly what it takes to pull together an unforgettable event for groups successfully. By handling the intricate details of your event such as transportation, meals, entertainment and hotel accommodations, we aim to make planning group trips fun, easy, straightforward and most importantly, affordable.
Contact one of our experienced event planners today at (215) 504-4000 or request more information to start planning your group event with us. Already have your flyers? Download out our free Event Promoter Tool Kit here.
"Sure to Entertain your Soul"
With over 30 years of entertainment experience, Soul Nation Events organizes exclusive, affordable tours and getaways that enable people to extend their love for music with like-minded concert goers. We also offer tour packages that celebrate African American History & Culture.
@soulnationevents
Looking to treat your crew to a weekend of flavor, fun, and unforgettable memories? 🍤🦞 Join us for the Lobster Crab & Shrimp Feast Weekend Getaway from July 25–27, 2025, at Martin’s West in Baltimore, MD. This all-inclusive experience features a 3-hour all-you-can-eat seafood buffet, 10 hours of premium open bar 🍹, nightly DJ parties 🎶, and luxurious 2-night hotel accommodations 🏨. As a group organizer, you can travel for free and even earn money 💰—just gather your crew and let us handle the rest. Don’t miss out on this opportunity to create lasting memories with your group. Visit soulnationevents.com to book your spot today!
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Looking to create an unforgettable experience for your group? Soul Nation Events is here to make it happen! Whether it`s a weekend getaway, a cultural tour, or a concert trip, we handle all the details—from transportation and accommodations to meals and entertainment. Plus, as a group organizer, you can travel for free and even earn money. It`s easy and obligation-free. Let us help you plan an event that your group will talk about for years to come. Visit soulnationevents.com to get started today!
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Time`s ticking—only a few spots left for the Juneteenth Celebration DC Museum Tour! 🕒
Celebrate freedom and heritage with Soul Nation Events on June 21–22, 2025. This all-inclusive getaway includes deluxe hotel accommodations, round-trip transportation, all-you-can-eat meals, premium open bars, a DJ dance party, a comedy show, and a visit to the National Museum of African American History & Culture. Plus, enjoy a stop at Maryland Live Casino and Arundel Mills Mall for some extra fun. Don’t wait—book your spot today at soulnationevents.com.
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This ain`t just a party—it`s a whole vibe. 🎉 Soul Nation Events brings you the ultimate all-inclusive experiences that blend the best of R&B, Hip Hop, and soul music with mouthwatering seafood feasts and vibrant cultural tours. From star-studded concerts featuring legends like Jon B., Mr. Cheeks, Chubb Rock, and CL Smooth, to enriching cultural tours like the National Museum of African American History & Culture, we`ve got something for everyone. Gather your crew, pack your bags, and let us handle the rest. Visit soulnationevents.com to book your next unforgettable getaway.
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Who needs a time machine when you can ride with the queens? On October 4, 2025, Soul Nation Events is rolling out the red carpet for a one-day trip to Atlantic City, featuring legends Chaka Khan, Patti LaBelle, Gladys Knight, and Stephanie Mills—all on one stage at Boardwalk Hall. This all-inclusive express package includes round-trip transportation, $10 in free slot play, and eight hours to explore, dine, and vibe before the show. Group organizers can even travel free and earn cash. Secure your seat now at soulnationevents.com and make this a night to remember.
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Let’s put your Black history knowledge to the test! 👀 Who was the first African American to serve as President of the United States? Was it Jesse Jackson, Colin Powell, or Barack Obama? Drop your answer below and tag a friend who better not get this wrong! ✊🏾💭
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🚨 NEW ADDES EVENT 🚨
History’s never felt this dope—grab your crew and make a weekend of it! Soul Nation Events is bringing you to the National Museum of African American History & Culture this October 25–26 for a powerful, all-inclusive getaway in D.C. You’ll vibe with good food, open bars, a comedy show, DJ party, and even a little casino fun. And yep, your museum entry is locked in. If you’re the go-to person in your group, you can even travel for free and earn some cash. Now that’s a win. Head to soulnationevents.com and make it official.
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Ready to turn your weekend into an unforgettable celebration? Soul Nation Events has curated the ultimate all-inclusive experiences that blend the best of R&B, Hip Hop, and soul music with mouthwatering seafood feasts and vibrant cultural tours. Imagine dancing the night away to live performances by legends like Jon B., Mr. Cheeks, Chubb Rock, and CL Smooth, all while indulging in all-you-can-eat crab, shrimp, and even lobster. Whether you`re joining us for a weekend getaway or a one-day bus trip, we`ve got you covered with first-class lodging, round-trip transportation, premium open bars, and intimate parties that keep the vibes going all night long. Don`t miss out on our upcoming events like the R&B Crab & Shrimp Feast Weekend Getaway in Baltimore or the Queens – 4 Legends AC Weekend Getaway featuring Chaka Khan, Patti LaBelle, Gladys Knight, and Stephanie Mills. It`s time to gather your crew, pack your bags, and let Soul Nation Events take care of the rest.
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